Acceptance Phase

The Acceptance Phase covers provision of submittals and documents representing the water and/or sewer facilities, as constructed. During the Acceptance Phase the District will commence provision of water and/or sewer service to the new development. If final paving is being phased, the Acceptance Phase also includes completion of adjustments of the water and/or sewer facilities in the final pavement. Acceptance Phase PDF for Printing

DEA Process Header: Steps and Submittals; Connection and Process Fees and Charges
Acceptance part of the DEA process, including steps, submittals, and charges

30. Development Services Payments

  • Bills for the District’s labor costs and expenses will be billed to the Developer on a Time and Materials basis throughout the development project.
  • Invoices will be provided on a monthly basis and charges are due within 30 days.

31. Engineer Provides As-Built Drawings

  • As-Built drawings should depict annotations from construction and any changes to the facilities from the approved plans.
  • The Mylar As-Built drawing is provided to the District for approval signature.
  • After the Mylar As-Built drawing has been signed, the Developer provides the Final As-Built drawings in the following formats:
    • 1 full size with standards
    • 3 full size without standards
    • 1 half size (11”x17”) without standards
    • Scanned PDF
    • As-built AutoCAD files including point-plot files
    • Return Signed Original Mylar to District

32. Developer Provides Final Paperwork

Examples of paperwork required at final acceptance of facilities may include, but not be limited to the following:

  • Development documents to be recorded (e.g. plat, short plat)
  • Easements
  • Bills of Sale (for water and/or sewer facilities)
  • Final Cost Summaries of water and/or sewer work
  • Executed Agreements if applicable (Reimbursement, Future Sewer Connection, Interim Sewer Use)
  • Maintenance Guarantee: minimum 2-year guarantee at 20% of cost of the water and/or sewer facilities
    • The Maintenance Guarantee forms include Maintenance Surety Bond and Cash Performance and Pledge of Monies Agreement.
    • $7,500 minimum

33. District Reviews Submittals

District will review all Developer submittals, including:

  • Easements
  • Development documents to be recorded (e.g. plat, short plat)
  • Bills of Sale
  • Final Cost Summaries of water and/or sewer work
  • Executed Agreements
  • Maintenance Guarantee

The submittals may be returned for re-submittal if they are found to be incorrect or incomplete.

34. District Approves Submittals

District will approve Developer submittals after a review indicates they are correct.

35. Final Acceptance Fees

  • Non-Single Family Connections - including irrigation in single-family developments
    • Meter Fees
    • Side Sewer Fees
    • Regional Capital Facility Charges (RCFC - passed through to Cascade Water Alliance)
  • For All Connections - including irrigation in single-family developments
    • Local Facility Charges - Property specific
    • General Facility Charge adjustments - for Scope Changes
  • For Developments phasing final paving (See Phasing Final Pavement)
    • Phasing Deposits

36. District Provides Letter of Acceptance & Allows Water and/Sewer Service

  • District will provide a letter to the City or County indicating the water and/or sewer facilities are accepted and approved for use.
  • Also known as a Health Letter.
  • Water and/or sewer service applications are available for service to the development.
  • Note: In Single-Family developments, connection charges and fees not paid through the DEA will need to be paid prior to providing service:
    • Meter Fees
    • Side Sewer Fees
    • Regional Capital Facility Charges (RCFC - passed through to Cascade Water Alliance)

37. Phasing Final Pavement 

  • When the District accepts water and/or sewer facilities for use prior to completion of the final paving, the Acceptance Phase is extended and includes:
    • Deposit to cover potential corrections to facilities in final lift of pavement
    • Inspection of the facilities finish in the final lift of pavement.
    • Maintenance Guarantee Term
  • Developer enters into an Agreement for Water/Sewer Facilities System Use Prior to Final Asphalt Lift.

38. Final Paving Deferred - Phasing Deposit

  • The Phasing Deposit is based on the number and type of facilities that will need to be adjusted when final paving is completed.
    • Deposit is held until the adjustment of the water and/or sewer facilities in the final paving of the project is successfully completed, and then refunded.
    • Deposit may be used to cover any costs associated with District work for adjustment of facilities in final paving that are not paid directly by the Developer or through Development Services billing.

39. Final Phasing Corrections & District Phasing Punchlist Inspection

  • Developer’s Contractor completes the water and/or sewer facilities in the final lift of pavement, with inspection by District Inspector.
  • The District will provide the Developer and Contractor with a list of water and/or sewer Punchlist items that need correction. The Punchlist Inspection and corrections will be repeated until all items have been satisfactorily completed.

40. District Accepts Facilities  

  • The District accepts the water and/or sewer facilities in the final lift of pavement, and the Agreement for Water/Sewer Facilities System Use Prior to Final Asphalt Lift is terminated.
  • Acceptance of the water and/or sewer facilities in the final lift of pavement starts the final 2-year term of the Maintenance Guarantee.

41. Phasing Deposit Returned to Developer

  • The District returns the Phasing Deposit to the Developer, less any amounts that were required to complete the Phasing corrections.